Construction Document Control – New Job Site Documentation Features

In the construction industry, chaos is normal, both on-site and in the office. As more teams are added to the project, records become split between paper and digital, jobs get more tedious and complicated, and everyone just gets busier. As a result, important documentation is lost, destroyed, or needs to be reworked due to errors.

Poor construction document control is one of the non-optimal activities that cost the industry more than $175 billion in labor costs in 2018 alone. In fact, recent research explains a huge productivity problem with one statistic – 35% of construction professionals’ time is spent hunting down project information.

At DocuSite, our mission is to empower small and medium-sized construction business owners by equipping them with the right systems. Safety, quality and risk management through proper documentation has always been in the DNA of our family. And it’s time we shared a mobile digital backbone for our industry that not only manages risk but helps field crews operate efficiently while building teamwork in an easy, non-invasive way.

More Options, More Control

If you’ve ever spent valuable time searching for a document that you knew existed, or reworking a construction document, keep reading to learn about our new job site documentation features that will help you manage your time, reduce costs, and increase productivity.

• Speak-to-Text Note Taking

While on-site there are several activities and projects taking place all at once. If you’re managing more than one of those, there’s no way you can write down every note and detail. With our speak-to-text feature, simply press a button and speak as if you were on the phone with someone. It’s quick, easy, and you have complete control over the amount of details you provide.

• GPS, Time Stamped Photos, Unlimited On-Site Video Recording

With a GPS feature, you instantly enhance the safety of yourself and the crews. Keep track of fleet and equipment, provide a more accurate site survey, and sync GPS information to specific locations on your jobsite. In addition, time-stamped photos and unlimited on-site video recording allows you to protect yourself and the company against costly damage claims, effectively communicate with clients and other team members and improve reports.

• Custom Digital Forms for Full Compliance, Simple Professional Reports

How convenient would work on the construction site be if you could add forms, edit, and sign them all within minutes? With you custom Docusite forms, you can even duplicate forms and reuse them as often as needed! If you need to fill out the same details as before, use one of the many dropdown list options and pre-fill the information. When all is said and down, use your finger and sign the form or report.

Take Construction Document Control

Construction document control and management are critical as these activities provide a comprehensive record of the project, forms, signatures, and more. This documentation is the foundation upon which all proposals, changes, orders, and claims are built – it’s vital that all information is correct, organized, and accessible. When you’re ready to schedule a demo, we’ll be ready to show you that it isn’t just about digitizing the paperwork, but it’s about digitizing the entire team!